Current tools included
Free
Up to 3 active clients
Free
Choose FreeFor coaches still assembling the week by hand
Read the week. Coach the person.
PTToolBox reads check-ins, training and nutrition together, shows who needs a decision, and keeps the full coaching system around that read.
Free stays free for three clients, forever, no clock.
Your roster
12 active clients
- Laura BennettNeeds a call
Shoulder note
- Marcus ReedOn track
3 of 3 sessions
- Nadia KhanWaiting
Check-in due
The roster separates quiet weeks from the decisions waiting for you.
Week Read
Laura Bennett
Check-in
Recovery 5/10. Shoulder still catches overhead.
Training
2 of 3 sessions logged. Bench held at 62.5kg.
Nutrition
Protein target met 5 days. Weight steady at 68.0kg.
Coach flag
Modify overhead pressing before the next session.
Coach response
Swap the overhead press this week, then tell me how your shoulder feels after session one.
The category problem
When “everything” becomes another tab.
The category sells platform breadth. The weekly review still arrives spread across check-ins, session logs and nutrition notes, waiting for you to assemble it.
What they lead with
All-in-one platforms, AI builders, template libraries, automation and branded apps.
What gets bolted on
Useful tools can become higher-tier access or one-off extras. Branded apps are commonly sold that way across the category.
What stays with you
Reading each client week across the data you already collect, then deciding who needs a response.
PTToolBox's price
The coaching tools already in the product are included in your plan. Your active roster sets the price.
Everything already inside
A full coaching system, organised around the decision.
Other platforms show a long feature catalogue and leave you to work out what matters. PTToolBox includes the current coaching system around one read: what happened, what needs you, and what the client receives next.
See the connected workflow in the demo- 01
The Weekly Read
The coaching decision layer
- Roster attention and evidence-backed flags
- Check-ins, comparisons, notes and replies
- AI response drafts grounded in the client week
- 02
Programming
Build and prescribe with context
- Multi-week blocks, phases and deloads
- Training maxes, percentage loads, RIR and personal best history
- Top sets, back-offs, AMRAPs, supersets, sections and alternates
- Templates, duplicate/cascade edits and workout-table import
- 03
Nutrition and progress
Plan the work and see the change
- Targets, 557 recipes and allergy-aware meal plans
- Shopping lists and branded nutrition PDFs
- Measurements, progress photos, check-in comparisons and monthly reports
- 04
Your client experience
A portal carrying your name
- Your logo, colours and coach branding
- Text, voice and video check-ins
- Programme access, session logging and voice or video replies
- 05
Control and continuity
Your coaching work stays yours
- Full-roster and client data export
- Self-serve billing cancellation
- Coach-owned Stripe subscriptions with no PTToolBox transaction fee
Different by design
We did not rebuild the category playbook.
The research showed where other platforms are stronger. It also showed which additions create cost, clutter and another place for the client week to disappear.
- 01
AI reads before it drafts
Incumbent AI commonly starts by generating more programmes or repeating a check-in. PTToolBox reads prescribed work, logged work and the client's own pattern before a reply draft appears.
- 02
Meal plans instead of another food diary
Kahunas has a much larger food database. We chose targets, 557 recipes, allergy-aware plans, shopping lists and branded PDFs because the coach needs a useful plan, not another database to maintain.
- 03
A branded link instead of an App Store project
Kahunas offers genuine own-name store apps. PTToolBox takes a different route: your branded portal works from the link your client already has, with no download, Apple developer account or publishing wait.
- 04
Depth before integrations
Everfit and Trainerize lead on wearables, calendars and business integrations. PTToolBox deliberately leaves those surfaces out and goes deeper on the weekly decision, programming history and client evidence.
- 05
Your work saves and leaves with you
Drafts survive, logged sets save as clients train, subscriptions cancel in settings and the whole roster exports. Retention has to come from useful coaching decisions rather than exit friction.
The category's own complaint box
More software still leaves the coaching work with you.
“the workout builder was frustrating and clunky”
“Messages auto delete after 30 days and there's no where to reply back to client's check-ins”
PTToolBox includes the tools that support the weekly read in the plan you choose. The active roster is the pricing boundary.
Evidence before the reply
A weekly read that makes the next decision clear.
The read shows the client's own pattern, the sessions they did, and the nutrition they followed. Flags point to the source, so you can decide what changes and what stays.
This week beside last week
Sample data| Evidence | Last week | This week |
|---|---|---|
| Recovery | 7/10 | 5/10 |
| Bench press | 62.5kg × 6 | 62.5kg × 6 |
| Sessions | 3 of 3 | 2 of 3 |
| Protein target | 6 days | 5 days |
Flag: Shoulder note repeated in two check-ins. No pressing modification is recorded.
Client portal
The client sees your coaching, not your tools.
Clients use a portal with your name, colours and logo to check in, log sessions and receive your response. The coach-side Week Read remains on your side.
Your coach asked
How did your shoulder feel while pressing this week?
“Fine at first. It started catching on the last set, so I stopped early.”
Your coach replied
“Good call stopping. I've changed the press for this week. Tell me how it feels after session one.”
The price behind the headline
The subscription is often the first line of the bill.
Some extras are valuable. The problem is discovering the real monthly cost only after choosing the platform. PTToolBox publishes its roster prices and includes the current coaching system shown on this page.
| Platform | Published cost to factor in | What it covers |
|---|---|---|
| Kahunas Ultimate | $99/month plus Apple's $99/year developer account | Own branded iOS and Android store listings |
| Trainerize Pro extras | $65–$90/month in recurring extras | Advanced nutrition, video, business tools and Stripe, depending on tier |
| Everfit plugins | From $29 automation + $9 payments + $19 Zapier | Zapier requires Studio, whose base starts at $105/month; processing and other plugins cost extra |
| My PT Hub Premium stack | €232/month for Premium + White Label + Check-Ins AI + Zapier | Its €215 Ultimate bundle can cost less than buying those published extras separately |
| TrueCoach payments | 5% of successful card invoices | A $5,000 client-billing month means $250 to the platform |
Vendor pricing researched 28 August 2026 from official pricing and support material. Verify current prices before buying.
Choose PTToolBox when
You want to see the decision before another feature.
It fits the coach who still wants to coach, but no longer wants to assemble every client week before making the call.
Choose a broader platform instead if your buying priority is:
- A native app-store listing as the main brand asset
- Wearables, scheduling, communities or studio operations
- The lowest unlimited-roster headline price
Choose PTToolBox for the Week Read, deep programming, usable meal plans, branded link-first delivery and an exit path already built.
Pricing
One monthly price. Choose by active roster.
Every current coaching capability shown above is included. Your active roster sets the monthly plan price.
Current tools included
Solo
Up to 10 active clients
£12 / $15
Annual: £120 / $150
Choose SoloCurrent tools included
Coach
Up to 25 active clients
£26 / $32
Annual: £260 / $320
Choose CoachCurrent tools included
Full-time
Up to 50 active clients
£49 / $59
Annual: £490 / $590
Choose Full-timeCurrent tools included
Studio
Up to 100 active clients
£69 / $85
Annual: £690 / $850
Choose StudioIncluded in every plan
The coaching system
- Week Read and coaching flags
- Programming and templates
- Meal planning and branded PDFs
- Branded client portal
- Export and self-serve cancellation
The Voice Pack
Reply drafts tuned to how you write, so the read sounds more like you the more you approve.
Start from this week
Paste a workout table when you want the existing work beside a check-in, or start with the next client week in the portal.
The Cadence Kit
The two-day audio check-in pattern as a repeatable ritual.
Questions
Before you start
Is this just ChatGPT strapped to a form?
No. PTToolBox reads the weight on the bar, the sets completed and the targets missed, and flags a lift that has stalled for three weeks. It puts the training next to the check-in so you can answer from what they actually did, not just how they said they felt.
How does it decide which clients need attention?
It reads each client against their own recent history, not a fixed rule. A widening gap between check-ins, answers getting shorter, sessions running below what you programmed, scores dropping below their own norm: any of those moves a client up the list, with the reason attached. A client who is always quiet does not get flagged for being themselves.
What if I already use another coaching app?
You can keep using it for whatever it does well. PTToolBox handles check-ins through its own portal, reads the training alongside them, and builds nutrition from formulas. If you want to bring data across, you can paste a workout table in and PTToolBox reads it. Start with this week's work and decide what to move after you have used the read.
How do my clients check in?
Through their own branded portal, on any phone. You send them a link, they tap it, and the check-in opens with your name and colours. They can answer with text, record a voice note, or film a short video. The check-in arrives on your read screen with the training data already beside it.
Can I reply by voice or video?
Yes. When you answer a check-in, you can record a voice note or a short video instead of typing. It lands on your client's home screen the next time they open the portal, with your name and colours. The check-in stays the conversation; the reply sits on top of it.
What happens after three clients?
The free plan stays free at three clients, forever, no clock. If your active roster passes three, you pick a tier by roster size, and we email you before anything on the account changes. Your data stays yours either way.
Can I get my data out?
Yes, any time. Your whole roster exports from one button on the roster page as a CSV (one row per client) and as machine-readable JSON covering clients, programmes, check-ins, workouts, nutrition and notes. There is no exit fee and nothing to call. Your client can also export their own data from the portal, and only what they submitted.
Can I cancel, and what if I go over my client limit?
Cancel any time from your billing settings and the plan runs to the end of the period you've paid for. Plans are sized by active clients, and you get a heads-up one client before the ceiling, so nothing cuts off by surprise. If The Week Read does not pay for itself in weekend hours within 30 days, you get a full refund, and we export every client's data to the tool of your choice, free.
Your next Sunday
Read the week. Keep the coaching yours.
Start with three clients for free, then decide from a week of evidence rather than another dashboard demo.
Create your account